Directorate Overview
Working in close coordination with administrative offices and academic units, the Directorate integrates planning and budgeting with monitoring and evaluation systems to promote accountability, efficiency, and continuous improvement across the College. It is accountable to the Chief Administrative and Development Director of the college.
Vision: To achieve a coherent planning and reporting culture within the college, characterized by effective budget utilization and a deep-rooted culture of savings.
Key Services & Responsibilities
Primary functions and strategic operations
Institutional Strategic Planning
Leading the creation and review of the institution's strategic plans in collaboration with the college-level committees.
Annual Plan Preparation
Developing detailed annual plans with key performance indicators (KPIs) to guide the institution's activities.
Medium-Term Expenditure Framework
Developing 3-year budget demand forecasts and securing approvals from the Addis Ababa City Finance Bureau.
Annual Budget Formulation
Managing the entire budget cycle, from gathering requirements and filtering information to final allocation and notification.
Revenue Monitoring
Quarterly planning and monitoring of approved revenue plans by revenue codes, providing feedback on collection and use.
Performance Reporting
Preparing quarterly standard and capital budget performance reports by reviewing data from IBEX and the Finance Directorate.
Monitoring & Evaluation (M&E)
Executing checklist-based monitoring and support to ensure the effective implementation of institutional plans.
Strategic Budget Requests
Adapting work plans and cost estimates according to ceiling limits provided by the City Administration.
Implementation Feedback
Conducting periodic evaluations to identify strengths and areas for correction within various college departments.
Governance Coordination
Coordinating the 4 Chief Directors to approve summary reports for submission to the Health Bureau of Addis Ababa.
Core Planning & Budgeting Responsibilities
The Directorate ensures institutional alignment through structured planning and fiscal management:
- Preparing the institution's annual plan with detailed KPIs.
- Following up on the planned cascade for directors at each level.
- Developing the 3-year Medium-Term Expenditure Framework (MTEF).
- Preparation and distribution of budget collection forms and filtering of information.
- Adapting work plans according to budget ceilings provided by Finance Bureau.
- Posting approved budgets in clear locations to inform the college community.
- Quarterly planning and monitoring of approved revenue plans by codes.
Monitoring, Evaluation & Reporting
Rigorous tracking and reporting are central to our accountability framework:
- Prepare standard and capital budget performance reports quarterly.
- Organize and jointly approve reports with the 4 Chief Directors.
- Send summary reports to the Health Bureau of Addis Ababa City Administration.
- Develop a forum with the general community to review plan implementation.
- Prepare and utilize checklists for institutional monitoring and support.
- Conduct implementation evaluations to identify strengths and required corrections.
- Provide periodic planning process updates to relevant college officials.