Directorate Overview
The Directorate compiles and presents up-to-date procurement data to support leadership in making informed, evidence-based decisions, ensuring that all institutional resources are acquired with the highest standards of quality and fiscal responsibility.
Key Services & Responsibilities
Primary functions and strategic operations
Efficient Procurement Systems
Implementing robust systems to ensure the timely and cost-effective acquisition of goods and services for the college.
Regulatory Compliance
Ensuring all procurement activities strictly adhere to the rules and regulations of the Addis Ababa City Administration.
Annual Planning
Consolidating annual procurement plans from all departments and aligning them with allocated institutional budgets.
Open Tender Management
Managing competitive bidding processes, including publishing announcements in national newspapers like Addis Zemen.
Contract Administration
Preparing, reviewing, and managing contracts with winning suppliers to ensure service delivery and compliance.
Specification & Quality Control
Collaborating with departments to define precise technical specifications and coordinating quality committees.
Supplier Relations
Managing the bidding lifecycle, from receiving samples to notifying winning and losing bidders with transparency.
Financial Reporting
Preparing and submitting quarterly, semi-annual, and annual procurement reports to the Finance Bureau.
Resource Acquisition
Facilitating the purchase of fixed assets, consumables, and professional services required for institutional excellence.
Team Coordination
Leading and coordinating a team of procurement professionals to maintain high operational standards.
Core Functions & Responsibilities
The Directorate operates as the guardian of the institutional procurement lifecycle:
- Compile and maintain all relevant procurement directives and regulations.
- Carry out procurement of goods and services in accordance with rules.
- Prepare and submit timely reports and plans to the Finance Bureau.
- Collect and filter procurement requests from different departments.
- Organize and maintain comprehensive procurement documentation.
- Coordinate tender and quality committees for institutional transparency.
The Procurement Lifecycle
Our major activities cover the end-to-end acquisition process:
- Consolidate annual procurement plans and align them with the budget.
- Divide procurement plans into specialized lots (Assets, Consumables, Services).
- Publish open tenders in the Addis Zemen newspaper.
- Request and approve detailed specifications for goods from relevant departments.
- Manage tender documents, sample reception, and evaluation processes.
- Announce results for winning and losing bidders with clear justifications.
- Finalize agreements and sign contracts with approved suppliers.
- Ensure that purchases are carried out with quality, speed, and efficiency.