Admission

1. Admission to undergraduate programs

Admission to the regular, continuing, and e-learning undergraduate programs is made based on the following general and specific requirements (Senate Legislation 2025, Articles 67–70).

I. General requirements

• Completion of the preparatory program and obtaining the necessary pass marks in the Ethiopian Higher Education Entrance Examination (or equivalent) as determined by the Ministry of Education.
• Foreign secondary education credentials must receive equivalence evaluation from the Ministry of Education – Education and Training Authority (ETA).
• All applicants must meet College-specific entrance requirements (including any additional assessments set by academic units and approved by the Admissions and Placement Committee).
• Affirmative action and special consideration apply for females, students with disabilities, students from disadvantaged areas, and other groups as determined by the College and Senate policies.

II. Specific requirements

• Academic units may set additional requirements such as minimum grades in certain subjects or supplementary entrance tests (approved by the APC).
• Private (self-sponsored) applicants must satisfy regular requirements.
• TVET graduates with relevant qualifications who pass the required entrance assessments are eligible.

III. Undergraduate Admission Procedure

The procedure is coordinated by the Registrar and Alumni Management Directorate in collaboration with the Admissions and Placement Committee (APC) and academic units. It includes:

• Announcement of application periods in the academic calendar and through official channels.
• Submission of applications (with required documents and ordered program choices).
• Verification of documents and eligibility (including foreign credential equivalence).
• Evaluation and ranking based on entrance results and specific criteria.
• Placement recommendations by academic units.
• Review and approval by the APC (considering intake capacity, resources, diversity, and affirmative action).
• Senate endorsement of final admission lists.
• Issuance of admission letters by the Registrar, accompanied by joining instructions and fee structure.
• Communication to applicants, Schools, and Departments.

Admission to graduate programs (Masters and PhD)

Admission to graduate programs (Masters and PhD) adheres to national standards and College-specific requirements with a focus on quality and knowledge advancement (Senate Legislation 2025, Articles 102–104).

I. General requirements

• For Master’s programs: Completion of a relevant Bachelor’s degree with the minimum academic results required by the academic unit.
• For PhD programs: Completion of a relevant Master’s degree with the minimum academic results required by the academic unit.
• Selection through the National Graduate Admission Test (NGAT) and/or entrance examinations administered by the relevant Department Graduate Committee (DGC).
• Government-sponsored applicants receive priority based on national and City Administration health Bureau needs.
• Minimum intake per Masters program and optimum size determined by the DGC considering staff, space, and demand.

II. Specific requirements and special conditions

• Academic units may add requirements such as work experience, letters of recommendation, age limits, or bridging courses (subject to APC approval).
• Provisional admission may be granted; students must complete prescribed bridging courses (maximum one semester) with at least a “C” grade to gain regular status.
• Transfer from other recognized institutions is allowed if the applicant has completed at least one semester in a similar program and meets the receiving unit’s requirements.

III. Graduate Admission Procedure

• Announcement (at least one month prior to registration).
• Application submission via official channels with all required documents.
• Verification and evaluation of applications.
• Recommendations by the DGC and academic units.
• Review and approval by the APC.
• Senate endorsement of final lists (including special admissions).
• Issuance of admission letters and joining instructions by the Registrar.

Certificate and Specialty Programs

The College offers various postgraduate diplomas and specialty certificate programs in health sciences fields aligned with national and City Administration priorities.

Detailed program requirements and curricula are available in the specific program handbooks available at the Registrar office.

A. Re-admission to the Undergraduate Program (Article 94)

• Students who have officially withdrawn or been dismissed may apply for readmission into the same program (subject to space, facilities, and maximum duration of study).
• Students in good standing: Readmission allowed within the permitted period.
• Academically dismissed students: Readmitted once after at least one semester if they meet specific SGPA/CGPA thresholds and demonstrate ability to raise their standing.
• Readmission decisions are facilitated by the APC and approved by the Senate.

B. Re-admission to the Graduate Program (Article 112)

Similar principles apply. Readmission is subject to approval by the DGC, availability of space, and the student’s prior performance. The length of absence is limited as per Senate rules.

Intra-College and Inter-College Transfer (Article 71)

• Students may transfer between programs, Schools, or Departments subject to:
  • Availability of space and facilities in the receiving unit.
  • Related disciplines and satisfaction of the receiving unit’s minimum requirements.
  • Approval by the receiving Department Council/Dean and the Registrar.
• New regular students must complete at least one semester before transferring.
• Dismissed students are not eligible.
• Continuing/e-learning students have restricted transfer options.

Inter-Institutional Transfer

Considered on justifiable grounds (e.g., change of workplace, health) and requires approval by the DGC, APC, and relevant Senate bodies.

Student Identification Card

Every registered student receives a non-transferable identification card with a unique registration number. The card is required for access to all College services and facilities.

• It is issued free of charge to new students.
• Must be renewed each semester.
• Must be returned upon discontinuation or graduation.
• One recent passport-size photograph (with name clearly written on the back) is required for issuance.